PRIVACY
POLICY
Welcome to Evoque
We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website, subscribe to event updates, or interact with our services. By using this website, you agree to the practices described in this policy.
Information We Collect Automatically
When you visit our website, we may collect certain information automatically, including your IP address, browser type, device information, pages visited, date and time of access, referring websites, and cookie identifiers. This information helps us understand how visitors use the website and allows us to improve functionality, performance, and communication effectiveness.
Newsletter and Event Updates
If you choose to subscribe to event updates or newsletters, we collect your name and email address. This information is stored and processed through Mailchimp, which we use to send announcements, updates about the event, and related communications. Mailchimp may process personal data on servers located outside the European Economic Area. Where this occurs, appropriate safeguards such as Standard Contractual Clauses are applied in accordance with applicable data protection laws.
You can unsubscribe from these communications at any time by using the unsubscribe link included in every email or by contacting us directly.
External Ticketing Platforms
Tickets for the event are not sold through this website. Instead, links may direct you to external ticketing platforms where purchases are completed. When you use those services, the relevant ticket provider processes your personal data according to their own privacy policies. We recommend reviewing those policies before completing a purchase, as we are not responsible for the privacy practices of third-party ticketing providers
Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to ensure proper functionality, remember your preferences, analyse visitor behaviour, and support communication and marketing efforts. Where required by law, cookies are only activated after you provide consent. You can manage or disable cookies through your browser settings at any time.
Analytics
We use Google Analytics to better understand how visitors interact with our website. Google Analytics collects information such as pages visited, time spent on pages, device type, and approximate geographic region. This data may be transferred outside the European Economic Area. We configure analytics settings to minimise personal data collection and to comply with applicable privacy regulations.
Social Media Tracking Pixels
Our website may use social media tracking pixels from platforms such as Meta or LinkedIn to measure campaign effectiveness, improve the relevance of communications, and better understand visitor engagement. These services may collect information about your visit and combine it with data associated with your social media accounts if you are logged into those platforms. Where legally required, these tracking technologies are only activated after your consent.
Legal Basis for Processing
We process personal data only when a lawful basis exists under the General Data Protection Regulation (GDPR). These lawful bases may include your consent, the necessity of processing for communication related to the event, compliance with legal obligations, and our legitimate interest in improving the website and promoting the event responsibly.
Sharing of Personal Data
We do not sell your personal data to third parties. However, we may share limited information with trusted service providers that support the operation of our website and communications, including email delivery providers, analytics services, hosting providers, marketing platforms, and authorities when required by law. These parties are required to handle your data securely and only for the purposes specified.
International Data Transfers
Because some of our service providers operate internationally, your data may be processed outside the European Economic Area. Whenever this happens, we ensure appropriate safeguards are in place to maintain an equivalent level of protection as required under European data protection legislation.
Data Retention
We retain personal data only for as long as necessary to provide the services you requested, send updates you subscribed to, comply with legal obligations, and maintain administrative records. Newsletter subscription data is stored until you withdraw your consent or unsubscribe.
Data Security
We take appropriate technical and organisational measures to protect your personal data against loss, misuse, or unauthorised access. These measures include encrypted connections, secure hosting environments, restricted access controls, and cooperation with trusted service providers. While we work to protect your information, no online system can guarantee absolute security.
Your Rights Under GDPR
Under the GDPR, you have the right to access your personal data, request correction of inaccurate information, request deletion of your data, restrict processing, object to certain uses of your data, withdraw consent at any time, and request transfer of your data where applicable. You also have the right to file a complaint with your local data protection authority if you believe your rights have not been respected.
Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and recommend reviewing their policies separately before providing personal data.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any updates will be published on this page together with a revised date. We encourage you to review this policy periodically.